AIR TRAFFIC INCIDENTS

ENR 1.14 AIR TRAFFIC INCIDENTS

1 DEFINITION OF AIR TRAFFIC INCIDENTS

1.1 “Air traffic incident” is used to mean a serious occurrence related to the provision of air traffic services, such as:

aircraft proximity (AIRPROX); and
serious difficulty resulting in a hazard to aircraft caused, for example, by:
1. faulty procedures;
2. non-compliance with procedures; or
3. failure of ground facilities.

1.1.1 Definitions for aircraft proximity and AIRPROX.

Aircraft proximity - A situation in which, in the opinion of the pilot or the air traffic services personnel, the distance between aircraft, as well as their relative positions and speed, has been such that the safety of the aircraft involved may have been compromised. Aircraft proximity is classified as follows:

Risk of collision. The risk classification of aircraft proximity in which serious risk of collision has existed.
Safety not assured. The risk classification of aircraft proximity in which the safety of the aircraft may have been compromised.
No risk of collision. The risk classification of aircraft proximity in which no risk of collision has existed.
Risk not determined. The risk classification of aircraft proximity in which insufficient information was available to determine the risk involved, or inconclusive or conflicting evidence precluded such determination.

AIRPROX - The code word used in an air traffic incident report to designate aircraft proximity.

1.2 Air traffic incidents are designated and identified in reports as follows:

Type	Designation
Air traffic incident	Incident
as a) above	AIRPROX (aircraft proximity)
as b) item 1) and 2) above	Procedure
as b) item 3) above	Facility

Introduction

1 The State of Qatar has established OCCURRENCE REPORTING scheme for the purpose of reporting an "AIR TRAFFIC INCIDENT".

2 USE OF THE AIROCCURRENCE TRAFFICREPORT INCIDENTFORMS REPORTAND FORMREPORTING PROCEDURES.

2.1 The AirOccurrence Report Form Traffic Incident Report Form (ICAO model form specified in Doc 4444 – Air Traffic Management) is intended for use:

by a pilot for filing a report on an air traffic incident after arrival or for confirming a report made initially by radio during flight; and .
Note: .— The form, if available on board, may also be of use in providing a pattern for making the initial report in flight.
by an ATSATS unit for recording an air traffic incident report received by radio or , telephone.
Note: The form may be used as the format for the text of a message to be transmitted over the AFS network.

3 REPORTING PROCEDURES (INCLUDING IN-FLIGHT PROCEDURES)

3.1 The following are the procedures to be followed by a pilot who is or has been involved in an incident:

during flight, use the appropriate air/ground frequency for reporting an incident of major significance, particularly if it involves other aircraft, so as to permit the facts to be ascertained immediately;
as promptly as possible after landing, submit a completed form;
1. for confirming a report of an incident made initially as in a) above, or for making the initial report on such an incident if it had not been possible to report it by radio;
2. for reporting an incident which did not require immediate notification at the time of occurrence.

3.2 An initial report made by radio should contain the following information:

Aircraft callsign/registration;
Categories of occurrence , e.g. aircraft proximity (AIRPROX);
Occurrence details
1. Position/Location;
2. Altitude;
3. Date (dd/mm/yyyy);
4. Time-UTC (HH:MM);
5. ICAO 4-letter location Indicator of aerodrome (From -To);
6. IAS (KT) & QNH;

3.3 The confirmatory report on an incident of major significance initially reported by radio or the initial report on any other incident should be submitted as per the Guidance Material to the QCAR on the Mandatory and Voluntary Reporting, Analysis, Classification and Follow-up of Safety Occurrences in Civil Aviation.:

Post:	Safety Analyses and Investigation Office Air Safety Department Qatar Civil Aviation Authority Doha, Qatar P.O. Box 3000
Email:	safety.reports@caa.gov.qa

3 The report can also be submitted to the designated ATS reporting office of the aerodrome of first landing for submission to the appropriate authority. The pilot/ATC should complete the Occurrence Report Form (see ENR 1.14.5 ATC Occurrence Report Form), supplementing the details of the initial reports as necessary.

Note. — Where there is no ATS Reporting Office, the report may be submitted to another ATS unit.

4 PURPOSE OF REPORTING AND HANDLING OF THE FORM

4.1 The purpose of the reporting of aircraft proximity incidents and their investigation is to promote the safety of aircraft. The degree of risk involved in an aircraft proximity incident should be determined in the incident investigation and classified as “risk of collision”, “safety not assured, “no risk of collision” or “risk not determined”.